How can Electrical Contractors Prioritise Tasks Efficiently?
It can be a real challenge to prioritise tasks when your desk is chock-full of papers and your app has notifications and reminders set for every five minutes, such that there is no time for you to get anything done! And you might feel like you are trapped in a muddy bog, with no way out. But there is a sure-shot solution to this.
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Wikihow suggests a 5-step process “to manage time and prioritise work” --
Set achievable goals. Be realistic about what can be done.
Prioritise your goals. Define what matters most to you and how it should be achieved first.
Busy is not productive. Whiling away hours at work, when no work is done, doesn’t really help anyone.
Avoid activities that are a waste of time. Say no to all the distractions.
Use a rewards system for acknowledging goal completion. It can also motivate your employees.
The Eisenhower Matrix is the most productive way of prioritising tasks. It is named after the 34th American President, Dwight D. Eisenhower. He formed the Eisenhower Principle, which helps you to prioritise tasks by their urgency and importance. According to it, there are four categories of tasks, which are as below:
1. Urgent and Important.
These are the tasks that come under the “Do first” category because they are most important. They will usually include things that impact your career and life and have to be done by today or tomorrow at the maximum. It can include tasks like reviewing important project documents, onboarding a new client/hire, and other such tasks. You can use a timer or an App like RescueTime to ensure that you are focusing more on the “urgent and important” tasks.
2. Urgent and Not Important.
The tasks that are urgent but not important right away, can be scheduled in your calendar to ensure that they are completed before the deadline or before things take a worse turn.
You can schedule these tasks in your calendar. It can include things like redoing your Facebook ads, editing copy for the marketing campaigns, or even a long-term goal like returning to the gym.
3. Not Urgent and Important.
The tasks that are not urgent but important can be scheduled at ease. All you have to do is find the right person who will be able to complete the task with the same efficiency and then delegate the tasks. Since these tasks are less important, you can check their progress via calls, emails, or even during meetings. To make this more effective, you can write down all the tasks and wipe the whole to-do list just by delegating it to responsible people. But before you do that, you should ideally spend an hour figuring out who will do the work and then proceed to free up 3-4 hours of your time. This model is a really efficient way to delegate work to your employees.
4. Not Urgent and Not Important.
These tasks have no importance or value in your life. If they are neither urgent nor important, you should just go ahead and delete them. Do not do these tasks. This category can include all the things that you should eliminate and never do such as gaming for too long, surfing the net without any objectives, or browsing social media for the hack of it.
So, do you plan to prioritise your tasks by using the Eisenhower Urgent-Important Matrix? If you do, please share a pic of your plan with us so we can encourage you with appreciation! :)
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